GDPR Notification

This document explains how 'South Kenton and Preston Park Residents’ Association (SKPPRA) uses the personal data it collects for the purpose of carrying out its functions as a residents’ association.

By paying your membership subscription you are consenting (opting in) to allow us to store your name, address and any other information you provide, such as an e-mail address and/or phone number in order for us to identify our membership, collect and record your subscription payments, and provide you with a copy of our newsletter, other information and updates on matters of interest. The data is required solely for communication between the SKPPRA and you and is used for no other purpose. Correspondence with you will be retained to enable the SKPPRA to keep track of issues and past events. We also record attendance at meetings of the association and appropriate details of matters raised, which may include the name of the individuals raising or commenting on these issues, or otherwise participating at such meetings.

Personal information records may be paper based or on computer. Paper based records are stored under lock and key and computer records are password protected. We hold data for up to six years, depending on its importance and having regard to the Statute of Limitations (the Limitation Act 1980). However, minutes of our meetings containing details of attendance and matters discussed with our members will be retained in perpetuity or until it is considered that they are no longer required for record purposes or on grounds of historical value. Membership details will be destroyed following a lapsed membership or if a member notifies us in writing that they no longer wish to be identified.

You have the right to ask us for access to your information
You have the right to ask us to rectify inaccurate information
You have the right to ask us to erase the information that we hold about you
If you have any queries or concerns about the information we hold and the way we use this data please contact the Data Controller and Chief Road steward at roadstewards@skppra.co.uk

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